• Process vendor invoices for raw materials, packaging components, equipment, freight, and general operating costs.
• Perform three-way matching of invoices against purchase orders and receiving reports, and resolve discrepancies with purchasing and receiving before anything is entered.
• Prepare and execute weekly and monthly payment runs via ACH, wire, and check.
• Reconcile vendor statements and clear outstanding balances.
• Maintain accurate vendor files, including W-9s, tax IDs, and payment terms.
• Support month-end close with AP accruals and related journal entries.
• Support annual 1099 filing and compliance with company policy and applicable tax and reporting regulations, with the Controller.

• Generate and issue accurate customer invoices from shipments, sales orders, and service agreements.
• Post and apply customer payments (check, ACH, wire, credit card) to open invoices.
• Monitor aging, follow up on past-due accounts, and escalate early rather than late.
• Coordinate with sales and customer service on billing issues, credits, and disputes; process credit memos, returns, and chargebacks.
• Reconcile customer accounts and keep records clean in NetSuite.
• Support collections strategy and customer credit review in an industry where counterparty diligence genuinely matters.

• Participate in month-end close: reconciliations, journal entries, and support to the Controller on bank reconciliation.
• Prepare AP and AR reporting for leadership - aging summaries, payment schedules, and inputs to the weekly cash forecast.
• Support internal and external audits with clean, retrievable documentation.
• Find and fix the manual workarounds. If a process runs on a spreadsheet that the ERP could handle natively, propose the better way and build it.

• Day 30: You have run a full AP cycle and a full AR cycle, met purchasing, receiving, and customer service, and mapped how work actually flows into your queue.
• Day 60: Vendor and customer accounts are reconciled, aging is trending the right direction, and you have brought us your first process improvement.
• Day 90: The unapplied prepayment backlog in NetSuite is cleaned up and documented, your subledgers tie without drama, and close support from your side is routine.

• Detail-obsessed and organized. You are the person who notices that a receipt quantity does not match the bill, and you chase it down before you enter anything.
• An owner of open items. You follow through without being reminded, and you raise problems early rather than at close.
• A builder of better processes. When you see a manual step that a system could do, you say so and then go do something about it.
• Genuinely excited about AI-enabled productivity. Leadership here uses AI daily to compress analysis, reporting, and documentation, and we expect the same appetite from you. You see it as leverage, not a threat.
• A clear communicator with people outside finance. You will talk to vendors, customers, and the production floor, and you can do it plainly and warmly.
• Comfortable in a company that is changing. New platform, scaling facility, new ways of working - you see that as the interesting part.

• 2-4 years of AP/AR or general accounting experience. Manufacturing, packaging, or consumer products experience is a plus, not a requirement.
• Hands-on experience in an ERP system. NetSuite experience is a strong plus; if you have worked in another ERP and learn systems fast, tell us.
• Working knowledge of three-way match, month-end close basics, and general accounting principles. We will teach you 1099 filing if you have not owned it before.
• Strong Excel skills and comfort reconciling high-volume transaction detail.
• Clear written and verbal communication for working with vendors, customers, and internal partners.
• Comfort using AI tools (Claude, ChatGPT, or similar) in real accounting work - reconciliations, documentation, vendor and customer correspondence - or a demonstrated hunger to get there fast.
• Bachelor's degree in accounting, finance, or a related field; equivalent relevant work experience may be substituted.

MORE ABOUT US:

Our team is composed of bright, hardworking, creative, and highly motivated individuals looking to make an impact on the world. We seek like-minded colleagues who share our values and want to apply their experience, energy, and enthusiasm to help grow and scale a dynamic business in a rapidly expanding industry. The Calyx Containers culture fosters the personal and professional growth in a challenging and rewarding environment. We operate at a fast pace, demand high personal standards, and offer everyone the opportunity to contribute, skill-build, and develop their talents.

Benefits and Perks offered to full time employees:
-Flexible Paid Time Off
-Comprehensive benefits offerings including: Medical (with company-funded HRA), Dental, Vision, Short- and Long-Term Disability Insurance, Life Insurance, Headspace Care Mental Health support...all effective the first day of the month following hire.
-401(k)
-Ability to make an immediate impact
-Monthly team meetings and frequent social events

An ideal Calyx candidate looks like:
-Has experience in the cannabis and/or packaging industry
-Thrives in a fast-paced environment
-Handles ambiguity with a positive attitude
-Rolls up their sleeves to help their team

How success is measured at Calyx:
First 30 days spent getting to know the company and our team!
Ability to make an immediate impact - we’re growing quickly and want you to help cultivate that!
Living our core values:
--X-treme Ownership
--Be Quick, But Don’t Hurry
--Sustainability Is Multi-Dimensional
--We Are Square: Quality Does Not Cut Corners
--Customer Is The Only Boss
--Earn Success Every Day
--The Biggest Failure Is The Failure To Ask For Help
--Better Together: Cultivate An Inclusive Environment

Calyx Containers is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We believe strongly in fair hiring practices and in creating a welcoming environment for all team members. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibilities.
Calyx is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment and activities. To request reasonable accommodation, please contact hr@calyxcontainers.com. (Please note that applications should not be emailed to this address).